iDox.ai

Protect Student Records, Staff Files, Contracts, Securely and at Scale

Educational institutions hold vast amounts of sensitive data. From pupil assessments to safeguarding records, contracts, FOI requests — schools, academies and universities must comply with the UK GDPR and Data Protection Act while maintaining operational efficiency. iDox.ai Redaction suite helps education providers redact personal data quickly, accurately and with full auditability.

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Who We Support

Our portfolio of education technology solutions meets the growing need for innovation across learning environments — empowering educators and administrators to deliver excellence.

Schools & Multi-academey Trusts

Colleges & Training Providers

Universities & Higher Education

Use Cases in Education

Data Privacy Compliance

Remove personal identifiers to meet UK GDPR, DPA 2018, Information Commissioners Office (ICO) and Ofsted safeguarding expectations.

Safeguarding Procedures

Following child welfare and disclosure processes. Sharing data between the school and Local Authority. Crime related information when sharing information with the Police.

FOI & Subject Access Requests

Personally Identifiable Information (PII) must be removed by editing the document before release. When deciding what to redact, all information relating to the someone who is not the data subject must be removed.

IYFAP and PRU Referrals

Sharing data with LA in-year transfers, temporary respite and ‘turn-around’ temporary intervention programmes in alternative provision, including data on exclusions.

Governor Communications

Exclusion Panel meetings, and Behaviour Panels at school or Trust level. Ensure sensitive pupil, staff, and third-party information is accurately redacted before papers are shared with governors, clerks, and external representatives — reducing risk while maintaining transparency and procedural fairness.

HR Matters

Staff dispute, resolution, Disciplinary procedures and sharing of reports internally. Employment tribunals. Pay progression decisions shared beyond the Headteacher and member of staff. Interview procedures and feedback to candidates

Testimonial

While this example comes from the healthcare sector, the same principles of data protection, accuracy, and efficiency apply across education — where safeguarding and compliance are equally critical.

Case Study: Royal College of Nursing

“The switch to iDox.ai has made a huge difference for the Royal College of Nursing, allowing employees to perform important tasks instead of wasting time manually redacting documents.”

— Carl Bevan, Information Governance Officer, RCN